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6/17: CalPlanning is now available with May 2015 Actuals

Dear CalPlanning Community,

CalPlanning is now available with the following update:

  • May 2015 Actuals load 

FYI:

FY15 Beginning Balances were recently corrected in BFS for a relatively small number of Contract & Grant funds. The BFS changed data is now reflected in CalRptg Beginning Balances, including FY15 Actuals, FY15 Forecast and FY16 Operating Budget, but these changes are not yet reflected in CalPlan. We are reviewing the changes and will communicate next steps on these funds over the next few days.

For CalPlanning questions, contact calplanhelp@berkeley.edu.

Thank you,
CalPlanning Team

5/28: Now Available!

 An online Oracle Smart View, search able user guide to help you with your Ad Hoc Query work with Smart View.

This is a search able online guide that helps explain features and options including the concepts, processes, and examples that you need to use Smart View software. It also includes a table of contents and glossary of terms.

4/8: CalPlanning now available with FY16 Planner Submission and more

CalPlanning is now available with the FY15 Forecast and FY16 Operating Budget Planner Submission versions available for reporting. The FY15 Operating Budget is no longer available for edits.

Read more in the April 2015 Release Notes.

3/12: FY16 Operating Budget now open for edit and more!

The FY16 Operating Budget is now open for edit, and the FY15 Forecast Planner Submission and FY15 Operating Budget Final snapshots are available for reporting.

4/3/15 - Note: In response to user feedback and to provide more clarity, we have added additional specifications to the CSS 2% Rule contained in the March 2015 Release Notes.

2/18: Daily CalRptg Actuals Loads Job Aid

As a reminder, since February 2, you can now also access Daily Actuals in CalRptg. Go to the Daily CalRptg Actuals Loads Job Aid for more information.

2/6: Enhanced report makes data entry for HCP Pooled Positions easier

We are pleased to announce there is an enhanced version of the BAIRS report: Payroll Data by CalPlanning Pooled Position Type, to help you complete HCP data entry for Pooled Positions.

To view more detailed information about the enhancements to this report, please follow the link to the "BAIRS Report for HCP Pooled Positions" job aid on the CalPlanning website.

To access the report,
1. Using your CalNet ID and passphrase, login to BAIRS
2. Expand the folder structure to /HR Reports/Workforce Detail/Position Data/
3. Open "Payroll data by CalPlanning Pooled Position Type.bqy

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Daily System Alerts and Updates

System Alerts

CalPlanning is currently available.

SCHEDULED OUTAGES:

There are no scheduled outages at this time.

    FYI - CALNET Access ISSUE

    A CalNet outage issue caused some users to have CalPlanning access problems. If you were impacted, you can click this link to re-Synchronize Your CalNet Passphrase and regain access.

    Daily Data Push Times

    • Do not run CalPlanning Reporting for the first 15 minutes every 3 hours from 9am to 10pm. For example, do not run from 9:00am - 9:15am. 
      Reports will not contain compensation data due to data refreshing.
    • Do not run CalPlan AggEntity Business Rule for first 15 minutes every 3 hours from 9am to 10pm. For example, do not run from 9:00am - 9:15am. 
      If you forget, an error message will remind you.
    • Do not run multiple CalPlanning reports with varying POVs, simultaneously.
      It can return incorrect results. The team is working with Oracle to resolve this issue.

    Log Into CalPlanning

    Logging In

    First Time Users

    For instructions on how to login to CalPlanning for the first time, how to install Citrix and information on browser requirements, please visit the "Getting Started" page

    Citrix LogIn:

    Browser Login

    CalPlanning System Availability

    CalPlanning is generally...

    • Available (with technical support): Weekdays 8am-5pm, except University holidays.
    • Available (but without technical support): Weekdays 7am-8am and 5pm-4am, and weekends.
    • Unavailable: 4am-7am daily.

    Help Desk is availableMonday through Friday from 8am-5pm, except University holidays.

    Please note: The CalPlanning website is updated during business hours, Monday through Friday from 8:00 am to 5:00 pm. Outside that time, the most accurate system information will be communicated as necessary via email.

    CalPlanning Requirements and Support

    The CalPlanning Help Desk supports the following systems, only. Further information on system requirements for CalPlanning can be found on the CalPlanning Knowledge Base.

    • Windows 7
    • Microsoft Office 2007 or 2010
    • Adobe Acrobat Reader 7.0+ or higher
    • Internet Explorer 9.x

    LIMs Only